Understand the requirement
Book staff, rooms and equipment together
Define which appointments need a room, which need equipment, and which should remain available online.
Read the buying guide →Booking software for shared resources
One appointment.
Everything it needs.
Find software that checks the person, the room and the equipment together. Start with the booking problem, not a long list of features.
Documentation-based comparison. Reviewed 16 September 2026. We have not yet run these scenarios in the vendors’ products. How we evaluate them.
01 / Choose a starting point
Four approaches. Different compromises.
Our example has three staff members, two rooms and one shared projector. These are candidates to investigate, not four products we claim have passed the same test.
Listed prices are USD, before applicable taxes. Billing periods and allowances differ. SimplyBook.me and SuperSaaS links marked “affiliate” may earn us a commission at no extra cost to you.
| Product / starting point | Documented approach | Price basis | Check before paying |
|---|---|---|---|
| SimplyBook.meHosted appointment systemVisit SimplyBook.me affiliate ↗ | Related Resources attaches limited rooms or equipment to services; allocation is automatic. Group types differ, so their labels alone do not prove the setup fits. [source] | $13.90 / month Basic: 100 monthly bookings, five providers and three custom features. Monthly billing. [source] | Can one booking require both a room and a projector? Check resource buffers and your total custom-feature needs. |
| SuperSaaSHosted resource schedulesVisit SuperSaaS affiliate ↗ | A service schedule can require several resources and choose from interchangeable pools. This schedule type does not support repeating appointments. [source] | From $9 / month First paid tier: 100 upcoming appointments. This is not a monthly booking allowance. [source] | Check how linked reservations consume the quota, and whether fixed service durations fit your work. |
| AmeliaFor an existing WordPress siteCheck Amelia licence pricing ↗ | Shared resources constrain service appointments. The feature requires Pro or Elite and does not constrain Events. [source] | Licence + WordPress costs. Check first-year and renewal totals. No unverified licence price is shown. | Distinguish a capacity count from a specific room that must remain allocated throughout the appointment. |
| CalendlyInvestigate your existing setupSee Calendly plans ↗ | Calendly documents room accounts as paid seats. Multiple host pools offer a separate route to investigate. [source] [source] | Per-seat pricing. Count staff and any room accounts. An equipment-account setup has not been verified. [source] | Read the room-booking guide before switching or adding seats. |
Start with the smallest plan that actually works. A feature appearing in the documentation is not proof that every plan includes your entire workflow. Try the exact conflict sequence before paying annually.
Category guide
Resource booking software for staff, rooms and equipment
Separate customer appointments that depend on people and physical resources from simpler workplace room, desk and parking reservations. Compare SuperSaaS, SimplyBook.me, Amelia and a free workplace-booking option using the same conflict tests.
Read the resource booking software guide →Room-first guide
Room booking software for offices and meeting rooms
Compare dedicated meeting-room tools by check-in, no-show release, door displays, Outlook/Google integration, free-plan limits and the difference between office room booking and customer appointments.
Read the room booking software guide →Equipment-first guide
Equipment booking software for shared gear and rentals
Separate internal equipment reservations and check-out workflows from customer-facing rentals and from equipment that is only one dependency inside an appointment.
Read the equipment booking software guide →Rental-operations guide
Equipment rental software for inventory, bookings and returns
Compare rental-specific platforms by live inventory, customer bookings, contracts, payments, pickup and return, maintenance and operational depth.
Read the equipment rental software guide →Keep or replace?
Already using Calendly?
Compare the documented room-account approach with the more demanding task of selecting any available staff member and room.
Explore room-booking options →Narrow your shortlist
SimplyBook.me or SuperSaaS?
Compare shared-resource rules, free-plan limits and the difference between monthly and upcoming bookings.
Compare the two hosted options →Make the clash happen before a customer does.
Two rooms are occupied. A third person is free. Should an online appointment still be offered? Use our demonstration, then repeat the same checks in your software trial.
Sources and evidence
Product documentation and listed prices checked on 16 September 2026, except where a price is explicitly left unverified. These are not hands-on reviews. Scenarios and suggested trial checks are our own.